Executive Assistant to the CEO & Business Director Job at Duob Recruitment

• We areseeking a highly skilled Executive Assistant to provide strategic and operational support to the CEO and Business Director.
• This role goes beyond traditional administrative duties—acting as a trusted partner who ensures the smooth execution of priorities, effective stakeholder engagement, and alignment of internal operations with leadership’s vision.
• The ideal candidate is proactive, detail-oriented, and thrives in fast-paced environments while maintaining confidentiality and professionalism.

• Manage and optimize the CEO’s and Business Director’s calendars, travel, meetings, and correspondence.
• Prioritize and filter communication to ensure leadership’s time is spent on high-value activities.
• Handle confidential information with discretion and professionalism.

• Track and follow up on action items across departments to ensure execution of leadership priorities.
• Support preparation and coordination of internal strategy sessions, performance reviews, and cross-functional projects.
• Assist in aligning internal operations with the company’s strategic direction.

• Serve as a liaison between leadership and external stakeholders including investors, partners, donors, and government officials.
• Draft and review correspondence, proposals, and reports to ensure clarity and professionalism.

• Conduct research and prepare briefing materials, talking points, and presentations for meetings and external engagements.
• Ensure the CEO and Business Director are fully prepared for all internal and external commitments.

• Anticipate needs and proactively resolve issues before they escalate.
• Monitor deadlines, decisions, and follow-ups, ensuring momentum is maintained across initiatives.
• Provide clear reporting and updates to keep leadership informed.

• 4–7 years of proven experience as an Executive Assistant, Chief of Staff, or in a senior operations role (experience in high-growth or international organizations is an advantage).
• Excellent organizational, communication, and writing skills.
• High emotional intelligence and the ability to build trust across diverse stakeholders.
• Strong judgment, discretion, and ability to handle sensitive matters.
• Comfortable managing multiple priorities in a fast-paced environment.
• Tech-savvy and resourceful, with proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.
• Entrepreneurial mindset with a proactive, solution-oriented approach.

• The CEO and Business Director operate with maximum efficiency and minimal blockers.
• Internal projects and communications are well-coordinated and executed on time.
• Stakeholder engagements are timely, strategic, and professional.
• Leadership decisions are supported with well-prepared briefs and follow-through.
• Critical issues are identified early and managed effectively.

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