Office Assistant

• Answer phones, direct calls, and take messages when necessary.
• Assist with scheduling appointments and managing calendars for team members.
• Prepare and organize documentation, reports, and presentations as needed.
• Maintain office supplies inventory and order new supplies when necessary.
• Perform data entry and maintain accurate records in electronic filing systems.
• Assist in coordinating meetings, including preparing agendas and taking minutes.
• Greet visitors and provide a positive first impression of the company.
• Support various administrative tasks including mail distribution and shipping.

• National Diploma or equivalent required; additional qualifications in office administration are a plus.
• Proven experience as an office assistant or in another administrative role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and prioritize effectively in a busy environment.
• Familiarity with office equipment such as printers, scanners, and fax machines.
• Ability to maintain confidentiality and handle sensitive information with discretion.

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