Secretary Job at Bakangizo Pharmacy and Stores

• Bakan Gizo Pharmacy and Stores is looking for a reliable and well-organized Secretary to provide administrative and clerical support across all departments.
• The Secretary will manage daily office activities, handle communication, support documentation processes, and ensure smooth coordination between departments and branches.

• Draft, type, and format official letters, memos, meeting minutes, and reports.
• Manage incoming and outgoing correspondence (emails, phone calls, physical mails).
• Organize and maintain company records, documents, and staff files in both hard and soft copies.
• Schedule and coordinate meetings, appointments, and travel for management staff.
• Maintain office supplies inventory and reorder when necessary.
• Record and circulate minutes of meetings, follow up on action points.
• Support HR with staff onboarding documents, attendance records, and leave requests.
• Serve as the first point of contact for visitors and external communication.
• Assist with compiling reports from the branches for management review.
• Ensure confidentiality and professionalism in handling sensitive information.
• Carry out any other administrative duties as assigned by management.

• OND / HND / B.Sc. in Secretarial Studies, Office Management, Business Administration, or a related field.
• Minimum of 1 - 2 years of experience in a similar role.
• Experience in a retail, hospitality, or multi-branch environment is an added advantage.
• Must be available Monday - Saturday, 8am - 6pm.

• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Time management and ability to meet deadlines.
• Professional phone and email etiquette.
• Confidentiality and discretion.
• Ability to work under pressure.
• Document management and filing skills.
• Good interpersonal skills and teamwork.

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