Secretary (Construction)

• Answer phones professionally, screen calls, and direct them to appropriate personnel.

• Manage and prioritize incoming mail and distribute it accordingly.

• Maintain filing systems (both physical and digital) for project documents, contracts, and correspondence.

• Order office supplies and ensure smooth operation of office equipment.

• Schedule appointments and meetings for the team, ensuring timely communication.

• Assist with creating and maintaining project binders and reports.

• Prepare and manage travel arrangements for site visits and meetings.

• Compile and distribute agendas and minutes for project meetings.

• Assist with tender preparation and bid submissions (may involve gathering documents and quotations).

• Liaise with subcontractors and vendors, handling communication and inquiries.

• Provide basic bookkeeping support, such as data entry or expense reports (depending on company structure).

• Draft and proofread professional correspondence, emails, and reports.

• Utilize construction-specific software programs if required.

• Degree in Business Administration or relevant field.

• Proven experience working in a fast-paced office environment.

• Excellent communication, interpersonal, and organizational skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize tasks, manage time effectively, and meet deadlines.

• Working knowledge of the building and construction industry (a plus).

• Strong attention to detail and accuracy.

• A positive and professional attitude with the ability to work independently and as part of a team.

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