Personal Assistant Job at Efab Properties Limited

• Manage the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Maintain and organize files, records, and documents for easy retrieval.

• Schedule, coordinate, and prepare for meetings, including setting agendas, taking minutes, and distributing follow-up materials.
• Arrange logistics for meetings, such as booking conference rooms, organizing refreshments, and ensuring technical equipment is set up.

• Plan and book travel itineraries, accommodations, and transportation for executives.
• Prepare detailed travel itineraries and ensure all travel-related documents are in order.

• Assist in the planning and execution of special projects and initiatives as directed by the Director.
• Monitor project timelines and deliverables, ensuring deadlines are met.

• Act as a liaison between the executive and internal/external stakeholders.
• Coordinate and communicate with other departments and external partners as needed.
• Handle confidential and sensitive information with discretion.

• Oversee the organization and tidiness of the Director’s office area.
• Manage office supplies and equipment, ensuring they are stocked and functioning properly.

• Bachelor's Degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal/Executive Assistant or in a similar administrative role.
• Experience in Real Estate is a plus.

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

• Professional demeanor and appearance.
• Proactive and self-motivated.
• Flexible and adaptable to changing priorities.
• Male, preferably for gender equality.

Jobgurus