Finance Officer Job at Medecins du Monde

• As Finance and compliance Manager, you will support the Deputy Finance Coordinator in managing budget of an approx. 4 million € yearly budget involving 3 institutional donors funding the Nigeria mission, managed from Maiduguri, from 2 different hubs.
• Your main responsibilities are:

• Accounting;
• Budget;
• Treasury;
• Compliance;
• Relation with partner;
• Team management;
• You will work under the direct supervision of the Deputy Finance Coordinator based in Maiduguri.
• You will ensure proper information sharing with the different members of the Nigeria Coordination.

• Finance officer and 1 finance Assistant staff based in Maiduguri

• Finance and Administration Officer based in Damboa
• Partners’ administration or finance staffs
• Focus on the 3 priority activities relative to the context of the mission
• The FFU is updated every month and The FFU meeting is done every month at field level
• The Finance team is trained and autonomous on his functions
• Monthly accountancy is submitted to HQ by 15th of every month

• Assist Oversee Nigeria Coordination accounting and finance functions
• Ensure that Nigeria Coordination Administrative, Accountancy and cash flow procedures, tools and software are used in the missions
• Ensure that expenses are justified according to MdM France and donor’s procedures
• Assist to ensure that all administrative documents are properly filed and archived
• Assist Supervise the accountancy closure, and ensure deadline are respected
• integrate the new donor contracts into the financial management of the mission’s projects.

• Assist manage the Budget Follow-up (BFU) and provide financial information and analysis to the Finance Coordinators within the mission budget cycle
• Take part in the development of the reference budget together with the Finance Coordinator and in the construction of the annual budgetary frame.
• Take part in donor’s visit with the Finance Coordinator and to present the updated budget and analysis.
• Assist in preparing financial reports to donors
• Ensure that expenditures for budgets, grants and contracts are monitored and the reports are prepared to maintain balance account
• Train the mission’s senior staff in how to use the Budget Follow up.

• Daily management of the safe, and of needed transfers with cash box or change operations
• Supervise of safe movements in SAGA and update of compliant supporting documents
• Elaborate monthly cash requests with the team for the program and support services; and communicate to the Finance coordinator
• Ensure cash security rules for the mission are implemented and that MdM-France procedures and tools are being used for cash flow management (bank account, safe, cash box, advances);
• Ensure the transfer of funding for the Nigeria Mission
• Develop cash flow projections for funded and support activities
• Follow up and ensure advances are closed at end of each month.

• Participate internal/external audits and reviews as required to ensure compliance with MdM France procedures and donor's requirements
• Effectively stay abreast of donor policies, procedures, rules and regulations including match/co-financing rules; compile and update applicable local policies; and train program and partner staff in these policies
• Assist develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.

• Effectively stay abreast of the MoUs between MdM France and partners for the finance chapters
• Review and monitor partners financial reporting and compliance. Provide additional assistance with the Finance team to partners when required
• Train, support and build administrations capacities of implementing partner staff in compliance with MdM France Procedures, in close coordination with the Deputy Finance Coordinator
• Ensure that monthly financial reports from partners are respecting MdM France procedures.

• Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence.
• Train the Finance officer and Admin assistants based in Maiduguri and log admin based in Damboa
• Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem solving options and ensure integration of all team members into relevant decision-making processes.
• Liaise and work in close coordination with Finance Coordinator, when required.

• S/he ensures an efficient circulation of information to field and capital teams.
• S/he drafts or participates in the drafting of internal activity reports for everything dealing with financial, budgetary, issues for the mission.
• S/he ensures proper finance coordination at mission level by regular visits to the bases, controls, monitoring, training, etc
• Ensure proper archiving of financial contracts and correspondence with donors
• Support Deputy Finance Coordinator in relationships with the administrative authorities at the national level.

• B.Sc Degrees in Accounting or any relevant courses
• Experience of 4 - 5 years of minimum in a similar position
• Experience in negotiations and relations with partners in a moving and difficult legal, administrative and political context
• Excellent computer skills
• Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience
• Knowledge of Saga is an asset.

• Ability to work under a minimum of supervision, autonomous
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organisational skills, rigor, detail oriented
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in unstable and volatile context.

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