Executive Assistant Job at Fortesoft Systems Limited

• Maintain a highly dynamic calendar for the MD, including scheduling of internal/external meetings, site visits, and travel logistics.
• Draft, format, and prepare documents including memos, reports, and confidential correspondence.
• Support the MD in preparing materials for performance reviews, town halls, and strategy meetings.
• Organize and manage files and documentation required for presentations or audits.

• Act as a key point of contact between the MD’s office and all units (HR, Audit, QC, Academics, Accounts).
• Collaborate with Centre Managers and Unit Heads to ensure effective follow-through on leadership directives.
• Facilitate smooth internal communications and flag important updates to the MD proactively.

• Track deadlines, action points, and deliverables related to performance management, HOD directives, and training programs.
• Handle sensitive assignments, including those relating to appraisals, HR escalations, and operations, with discretion and accuracy.
• Assist in coordinating key events, such as quarterly review meetings, staff townhalls, and interdepartmental sessions.

• B.Sc. Degree in Business Administration, Public Administration, or a related discipline. M.Sc. is an added advantage.
• 2 - 5 years of proven experience in a similar executive support role.
• Excellent written and verbal communication skills.
• High emotional intelligence, diplomacy, and ability to manage cross-functional relationships.
• Strong organizational and planning skills; able to manage multiple tasks simultaneously.
• High integrity and discretion in handling confidential information.
• Must demonstrate initiative, attention to detail, and a proactive mindset.
• Prior experience working within the education, consulting, or corporate training sector is an advantage.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiar with Google Workspace (Docs, Sheets, Drive).
• Knowledge of project/task management tools (e.g. Trello, Asana) is a plus.

• Male candidates are encouraged to apply to promote gender balance within the role.
• Candidate must reside within Surulere, Ikeja, Anthony, or nearby environs for ease of commute to centers.

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