Secretary to the Incident Manager
eHealth Africa
- Nigeria
- Permanent
- Full-time
- Health Delivery Systems
- Public Health Emergency Management Systems
- Disease Surveillance Systems
- Laboratory & Diagnostic Systems
- Nutrition & Food Security Systems
- Work with the National Incident Manager by answering phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Helping prepare for meetings and managing databases
- Prepare and disseminate correspondence, memos, and forms
- File and update the contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Maintaining diaries and arranging appointments
- Implementing new procedures and administrative systems
- Liaising with relevant organizations and clients
- Coordinating mail-shots and similar publicity tasks
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements for the National IM when the need arises.
- Document expenses reports by performing basic bookkeeping tasks.
- Must be able to meet deadlines in a fast-paced and quickly changing environment, as well as a proactive approach to problem-solving with strong decision-making skills.
- Adheres to Policies and procedures.
- Adheres to eHealth Africa code of conduct as well as ethical standards.
- Is consistently at work and on time.
- Attends and participates in staff meetings, training classes, and supervision. Presents complex ideas and anticipates potential objections.
- Clearly communicates any ramifications of decisions and issues to project stakeholders, and presents alternatives.
- Supervises and writes reports on the program for management and donor agencies.
- Ensures compliance with laws and regulations.
- Bachelor’s degree in Business Administration, Social Sciences, Secretarial Studies, and Administration or any related discipline.
- Minimum of 4 years Secretarial experience within the Public Health Sector, NGO, multinational, Blue chip industry.
- Expert use of technology; Google Suites, MS Office suites, printers, scanners, photocopiers,
- Professional certification as an administrative professional IAAP certification
- Proven work experience as a secretary or administrative assistant
- Familiarity with office organization and optimization techniques
- High degree of multitasking and time management capability
- Excellent presentation, written and verbal Interpersonal communication skills
- Must possess a high level of integrity, Professionalism, and responsibility
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.Above allWe believe strongly in our mission and values, and our teams are most successful when they do also.IMPACT & QUALITY:We push ourselves to maintain high standards, ensuring that we produce the most meaningful results in everything we do, no matter how big or small.INNOVATIVE PROBLEM-SOLVING:We maintain a worldview driven by possibilities, not limitations. We take smart risks and foster an environment where creativity and innovation thrive.INTEGRITY:We are honest and truthful in our work. We always do what is right, even when it is not easy. We put our values into practice and hold each other accountable.Qualified female candidates are strongly encouraged to apply.Please note that consideration for employment is contingent upon successful completion of background and reference checks that may include criminal record checks.Location - Kebbi, Niger, Zamfara