Executive Assistant

• reports; composing and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plan, coordinate, and ensure the MD schedule is followed and respected.

• Provide "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the MD's time and office.

• Communicate directly, and on behalf of the MD, with internal and external stakeholders on matters related to the MD's initiatives along the various verticals: work life, personal life, and philanthropy.

• Research, prioritize, and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature.

• Determine the appropriate course of action, referral, or response.

• Work closely and effectively with the MD to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.

• Act as a " barometer," having a sense of the issues taking place in the environment and keeping the MD updated.

• Organize and manage conflicting needs; handles matters expeditiously, proactively, and following through on projects to successful completion,

• often with deadline pressures.

• Assist MD in tracking and providing analytical reports on the development of strategic initiatives, financial performance, and/or the market.

• Serve as the MD’s administrative liaison to BPL’s board of directors.

• Serve as Liaison with the Company Secretaries and In House Counsel on Board and other legal matters.

• Assist in the logistics of board meetings where and when needed.

• Maintain discretion and confidentiality in relationships with all board members.

• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

• Participate as an adjunct member of the Executive Team, including assisting in scheduling meetings and attending all meetings.

• Assist in coordinating the agenda of senior management team meetings, off-site and staff meetings.

• Facilitate cross-divisional coordination and monitoring of revenue targets and customer obligations that boost and promote productivity.

• Communications

• Manage communication on behalf of the MD’s Office by drafting acknowledgment letters, personal correspondence, and performing other

• such tasks that facilitate the CEO's ability to effectively lead the company.

• Communicate directly, and on behalf of the MD, with internal and external stakeholders on a wide assortment of matters.

• Provide a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

• Edit and complete first drafts for written communications to external stakeholders.

• Manage a variety of special projects and new initiatives for the MD

• Develop and communicate strategic roadmap, corporate strategies and business strategies as assigned.

• Facilitate and drive key strategic initiatives through inception to completion.

• Work with other stakeholders across the group in translating strategies into actionable and quantitative plans.

• A post-graduate degree, preferably in management

• A legal background or an MBA will be preferred Experience

• 5 -10 years role relevant work experience

• Experience supporting C-Level Executives

• Consulting or Strategy experience

• A proven track record in a similar or administrative role. Knowledge Requirements Critical Competencies Personal

• Knowledge of Project Financial Management

• Vendor & Contract management principles

• Advanced Project management principles.

• Knowledge of supervisory practices and principles

• Knowledge of the Real Estate industry

• MS Office Proficiency

• Outlook and data management

• Organizational skills

• Multi-Tasking

• Expert-level verbal and written communications skills

• Interpersonal & Stakeholder Management

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