Executive Assistant Job at AL-Truehand Better Design Limited

• Serve as the first point of contact and liaison between the MD and internal/external stakeholders, clients, and partners.
• Manage the MD's complex calendar, schedule appointments, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations on behalf of the MD.
• Provide exceptional customer service and respond to inquiries on behalf of the company.
• Greet and welcome all guests/client with a positive and professional attitude.
• Develop and implement effective filing systems, both physical and digital.
• Coordinate meetings, events, and conferences, including preparing agendas and minutes.
• Take minutes during board meetings and other high-level meetings.
• Develop and manage budgets, track expenses, and process invoices related to the MD's office.
• Handle confidential information with integrity and professionalism.
• Assist with personal executive tasks as needed to support the overall performance of the MD.
• Build relationships with internal stakeholders, external partners, and board members.
• Undertake and support the managers or the team in a variety of special projects involving internal and external parties including researching activities involved with any of the company’s the project.
• Stay attuned to the luxury brand voice and assist in communications, brand-related tasks, and special projects when required.
• Collaborate with other team members to ensure efficient operation of the office and on all company project.
• Ensure the MD’s office is neat and tidy at all times.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform special duties as assigned by the MD.
• Track and follow up on action items, deadlines, and project milestones on behalf of the MD.

• A minimum of Bachelor’s Degree in Secretarial Administration, Business Administration, or other relevant social science. Master’s degree in relevant field is an added advantage.
• A minimum of 3-5 years of practical work experience as an executive assistantto a high level executive.
• Excellent communication and interpersonal skills.
• Excellent decision making and strategic thinking skill.
• Strong organizational skills and attention to detail.
• Excellent time management skill and ability to be proactive at all time.
• Advanced proficiency in Microsoft Office and click up work tool.
• Ability to multitask and work with little or no supervision.
• Must be professional and have a friendly demeanor.

• Ability to work under pressure and must be self-motivated.
• Experience working in a fast-paced office environment.
• Ability to handle sensitive information with confidentiality.
• Excellent Customer service experience. A certification in customer service is an added advantage.
• Have an understanding of architectural design and experience in construction industry is a plus.
• Must be Tech Savvy and also have an understanding all social media platforms.

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