Administrative Officer Job at Handyman Daige Properties

• He will be responsible for overseeing and supervising the day-to-day office management, including facility management, travel management, logistics, office procurement and fleet management.
• He is to report to General Manager General Services

• Ensuring that the office is conducive for work and all office equipment are functioning optimally.
• Ensure that internal communications channels(CUG) are functional
• Store/Inventory Management
• Manage meeting rooms, and ensure proper meeting rooms are set up before any meeting
• Maintain and manage office generator fueling, servicing, etc.
• Liaises with the company’s chief security officer to ensure safety of staff and assets within the premises
• Maintaining office inventory
• Coordinate Drivers
• Manage all vehicle maintenance and fueling
• Ensure office cleanliness
• Cake and birthday Celebration
• Other assigned responsibilities/duties

• Ensure that all utilities (power, water, internet, etc.) are available functional.
• Ensure all utility bills are promptly paid .
• Ensure prompt payment of rents and service fees .
• Liaising with External Facility Managers, where applicable .
• Ensure prompt payment of government levies.

• Ensure cost effective purchase of travel tickets for directors, staff and partners, where applicable .
• Ensure accurate management of petrol issuance and reconciliation with petrol vendor
• Handling of hotel bookings for directors, staff and partners, where applicable .
• Processing of travel visas for staff and partners, where applicable .
• Transportation and Logistics .
• Ensure proper fleet Management of the company vehicles .
• Handling of airport meet and greet activities .
• Handling of local road trip for directors, staff and partners of the company
• Provision of logistics support for corporate event.

• Cost effective management of company’s fixed asset.
• Timely resolution of office facility issues .
• Efficient handling of events, protocol and logistical arrangements.
• Efficient and effective handling of petrol reconciliation with vendor

• A Bachelor’s Degree in Business Administration or any Social Sciences related discipline.
• Must be proficient with MS Office (word, excel and PowerPoint)

• Minimum of 5 years of working experience in an administrative/procurement related role.

• Understanding of relevant procurement processes and policy .
• Understanding of facility management procedures and policies .
• Knowledge of vendor management and negotiation .
• Understanding of hotel and air ticketing booking processes .
• Understanding of fleet management principles.

• Demonstrates expertise in procurement processes and procedure.
• Demonstrates expertise in Budget and cost management
• Excellent written and oral communications skills
• Excellent organisational and coordination skills
• Excellent analytical skills .
• Demonstrates expertise in handing of facility management
• Demonstrates expertise in fleet management Demonstrates expertise in hotel booking and air ticketing procedures.

• Leadership ability
• Problem-Solving/Decision making ability .
• Confidentiality and discretion .
• Multi-tasking ability .
• Sound Practical Judgment .
• Excellent time management .
• Deadline-driven
• Resilience and Tenacity
• Integrity and proactiveness
• Strong communication skills
• Conflict management
• Responsiveness
• Industry Knowledge.

Jobgurus