Mandarin-speaking Administrative Officer

• Serves as the primary point of administrative contact and liaison with individuals, and institutions on operational matters concerning the Office.
• Organizes meetings, and other special events as appropriate.
• Ensure adherence of safety procedures via the reception desk (monitor logbook)
• Keep updated records of offices expenses and costs.
• Create a budget for and procurement of front office supplies.
• Provide adequate support in ensuring the procurement and dispatch of uniforms is done efficiently
• Ensure service providers for janitorial service, logistics and security services work in line with contract terms.
• Update calendars and schedule meetings.
• Provide basic and accurate information in-person and via phone/mail.
• Vendor management
• Logistics co-ordination for and from the Support Office
• Provide Chinese/mandarin translation services between expats
• Receive and sort external mails/Delivery/Courier daily

• BSc in Business Administration or related fields
• Must have a minimum of 2 to 3 years admin experience.
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Experiencing using office management software, including word processing software and spreadsheets
• Typing speed of at least 60 words per minute with few errors
• Strong problem-solving abilities and excellent communication skills
• Ability to multitask
• Interpersonal relationship and Organizational skills
• Dependability and integrity

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