Project Administration Officer Job at Food Concepts Plc
Food Concepts Plc
- Mushin, Lagos State
- Permanent
- Full-time
Job Location: Mushin, Lagos
Employment Type: Full-time
Department: Business Development Department
Reports to (Title): Project ManagerJob Purpose
- To oversee and perform administrative functions concerned with a project.
Project Administration:
- Ensure project’s administrative and financial activities comply with rules and regulations
- Support development and preparation of result – oriented work plans, critical paths and other project management tools
- Provide support to the implementation of the internal standard operating procedures
- Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
- Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
- Support preparation of budgets and provide information for audit needs
- Arrange travel and hotel reservations, obtain necessary travel authorizations as required
- Provide administrative support to organization on conferences, workshops and retreats as required;
- Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property
- Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
- Maintain filing system ensuring safekeeping of confidential materials and documents.
- Estimate of project completion
- Deviation of the planned budget
- Percentage of milestone missed
- Cost variance
Educational Requirements:
- A minimum of a Bachelor’s degree in Business Administration, Public Administration or a related field is required.
- Possession of any relevant certification is an added advantage.
- Minimum of 2 years of experience in similar role.
- Good knowledge of administrative rules and regulations
- Knowledge of Project Management
- Knowledge of Time Management
- Demonstrates Supervisory skills
- Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
- Maintain filing system ensuring safekeeping of confidential materials and documents.
- Jobholder typically works 40 hours per week, Monday to Friday, although this role may involve working overtime, if there is a workload.
- This role may include calling contractors, making appointments, ordering supplies, doing site visits and preparing reports
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