Executive Assistant to the Managing Director Job at DO-II Designs

• We are seeking a highly organized and proactive Executive Assistant to the Managing Director to provide top-level administrative and operational support. This role requires exceptional organizational skills, attention to detail, and discretion in handling sensitive information.
• You will act as a key liaison between the MD, internal teams, and external stakeholders to ensure smooth operations and effective communication within the Sales, Marketing & Projects department.

• Manage and maintain the MD’s schedule, appointments, and meetings.
• Organize meetings, prepare agendas, take minutes, and ensure follow-up on action points.
• Handle correspondence, emails, and calls on behalf of the MD.
• Act as the primary liaison between the MD and internal/external stakeholders.
• Support communication and collaboration between Sales, Marketing & Projects and other departments.
• Maintain accurate records, files, and confidential information.
• Provide oversight support on operational activities as directed by the MD.
• Identify opportunities to streamline workflows and improve efficiency.

• B.Sc. in Business Administration or related field.
• Minimum of 3 years’ experience as an Administrative or Executive Assistant.
• Strong organizational, time-management, and multitasking skills.
• Excellent communication (written & verbal) and interpersonal skills.
• High level of discretion and professionalism in handling confidential matters.
• Ability to work independently and thrive in a fast-paced environment.
• Proficiency in Microsoft Office and other relevant software.

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